IEEE Hong Kong Signal Processing Postgraduate Forum 2010

Presentation Instructions

*** The presentation of each paper MUST be given by its PG student author ***

If you need any other audio or visual equipment, please send a request for such equipment by email to Prof. Brian Mak of HKUST at mak@cse.ust.hk. Such requests must be received by the latest April 20. Failure to make prior arrangements may mean that the equipment will not be available to you.

Oral Presentation

It will be held in T. Y. Wong Hall on the 5/F of the Ho Sin Hang Engineering Building at CUHK.
Each paper is allocated 20 minutes for oral sessions: 15 minutes for oral presentation and 5 minutes for answering questions from the judges and audiences.
ALL presentations MUST BE DONE using PowerPoint or PDF files the ON-SITE PC. If you will present in other formats, please contact Prof. Brian Mak of HKUST at mak@cse.ust.hk in advance to make the arrangement.
You are required to download your PowerPoint or PDF file to the on-site PC 30 minutes before the program starts . You are also recommended to bring along your own notebook in case there are any installation problems.
A laser pointer will also be provided.
To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex.
Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences.
Make sure each of your key points is easy to explain with aid of the material on your slides.
Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance.
It is very important that you rehearse your presentation in front of an audience before you give your presentation at the Forum.

Poster Presentation

All poster papers will be posted in Room 603, Ho Sin Hang Engineering Bldg.
Student authors should post their posters at 12 noon on the Forum day.
Each paper will be given a pair of boards that are attached together. The size of the boards and the recommended area for poster display is shown in the following diagram.

Note that there is a frame separating the two boards. It is advised not to design a single poster that needs to be displayed across the two boards. Photos of the actual boards are also shown below.
Your poster should measure about 4' tall and 6' wide or 120cm tall and 180cm wide in landscape mode, and be posted in the recommended area. You make break it down into pieces that add up to this measurement.
Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board.
The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s).
The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster.
Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details.
Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible.
Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 1 hour poster session.
If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.
You may bring additional battery-operated audio or visual aids to enhance your presentation.