All projects require planning, including an outline of who on the team is doing what and when; thus, you will need to include a Division of Work chart and a Gantt chart. A Gantt chart outlines what aspects of the project will be completed and by when. It is an important component of good project management and something you will probably be asked to do as a part of your job. Here are some tips and guidelines:
You can create a Gantt chart in MS Excel, MS Project or GanttProject (a free tool that can be downloaded). MS Excel is much easier, but MS Project and GanttProject have some nice features for planning.
Please try to make sure each of these fit on a single A4 page; you can use landscape mode if you need to.
If you are having trouble getting an MS Project chart into MS Word, try using PrtScn, paste into MS Paint, crop, copy and then paste into MS Word.
Synchronize your Division of Work and your GANTT chart so that (ideally) they have the exact same task names and sequence.
Please try to organize your tasks in chronological order.
For each task name, try to be consistent and use either all adjectives and nouns (see the three examples below) or a phrase starting with a verb (see the last example below)
Note that "setup" is a noun, and "set up" is a verb.
For the Division of Work section, try to pick a leader and assistant(s) to each task. The advantages of these assignments are:
Individual leadership experience for every team member
Motivation for task leaders to work harder
Free riders discouraged
"Everybody's" responsibility unlikely to become "nobody's" responsibility
Graders better able to assign individual grades
For your Gantt chart, try to distinguish between the work you've completed and the work still undone (as in the examples below, which was for the progress report due in February.)
Keep in mind that this is just a plan or guide and will probably change as you go.