COMP 1991 Industrial Experience

Q1. I have received an internship offer and would like to use it to fulfill the requirements of COMP 1991, what are the procedures of seeking application approval?

For COMP as first or second major students under SENG

After students have submitted the offer letter and filled in the application form in the Internship & Industrial Training System, they would need to send email to to seek the Internship Coordinator's approval BEFORE the start of the internship. After the internship is approved, the status at the Internship & Industrial Training System would be updated as "Approved on 2. (By Approver) Initial Approval" and as the system would not send email updates to students, students would have to check the system regularly if the status have been updated or not.

For non-COMP BDT minor or non-SENG COMP as second major students

Students would have to submit the hardcopy files of the offer letter and application form to Mr. Michael LAU at Room 3528 and send the softcopies to , then we would help submit to seek the Internship Coordinator's approval BEFORE the start of the internship. You would then hear from CSE department when the application is approved.

Q2. Where can I find the COMP 1991 related documents?

For COMP as first or second major students under SENG

All documents could be found at Internship & Industrial Training System. Students who fall within this category should not download the forms below as it is slightly different with the forms at the Internship & Industrial Training System.

For non-COMP BDT minor or non-SENG COMP as second major students

Students may download the COMP 1991 related forms below and should also note that except for the supervisor feedback form, all other documents should be typed and not hand-written:

• Application Form
• Internship Report
• Supervisor Feedback Form
• Survey

Q3. I have completed the internship, what are the remaining procedures to complete COMP 1991?

For COMP as first or second major students under SENG

Students would have to upload the internship report, supervisor feedback form and the survey to the Internship & Industrial Training System. The supervisor feedback form must contain either the signature of the supervisor or the company chop in order to be counted valid. After all documents have been uploaded, students would have to send email to to seek the Internship Coordinator's review on the documents. The status would be changed to "final approved" when all documents have been approved by the Internship Coordinator. As the system would not send email updates to students, students would have to check the system regularly if the status have been updated or not.

For non-COMP BDT minor or non-SENG COMP as second major students

Students would have to submit the hardcopy files of the internship report, supervisor feedback form and survey to Mr. Michael LAU at Room 3528 directly and send the softcopies to , then we would help submit to Internship Coordinator. You would hear from CSE department through email when the documents are final approved.

Q4. I got enrolled to COMP major / BDT minor lately and was not pre-registered to COMP 1991, what documents should I submit to enroll to COMP 1991?

Students would have to enroll to COMP 1991 themselves at the course enrollment system. Before submitting request, students would also have to click to seek instructor consent. After the request is approved, students would also have to click the submit button themselves so to be registered to the course themselves. More information could be found at the Academic Registry website.

Q5. I was not enrolled to COMP 1991 during the add/drop period, what should I do?

Students would have to submit the filled Form RR-22 (Application for Class Enrollment/Withdrawal after Add/Drop Period) along with the unofficial transcript, to the CSE Admin Office at Room 3528 for consideration and approval.

Q6. I would like to use an internship I completed in the past to fulfill the requirements of COMP 1991, what should I do? / I forgot to apply for approval before the start of internship, what should I do?

For COMP as first or second major students under SENG

Students would have to upload the offer letter and complete the application form in the Internship & Industrial Training System, and then send an email to to seek approval and provide justification why you did not submit the application before the start of internship. Internship Coordinator would review applications case by case and students would need to check the system/email regularly for status updates.

For non-COMP BDT minor or non-SENG COMP as second major students

Students would need to submit the hardcopy files of offer letter, justification and filled application form, internship report, supervisor feedback form and survey to Mr. Michael LAU at Room 3528 and send the softcopies to , then we would help submit the documents for Internship Coordinator's consideration. Students would hear from the department by email when there are updates.

Q7. I am a CPEG student taking BDT minor, may I substitute COMP 1991 with CPEG 1971?

For non-COMP BDT minor students

Students may submit Form GR-23 (Application for Deviation from Curriculum) along with the unofficial transcript, to the CSE Admin Office at Room 3528 for the CSE UG Coordinator's consideration. If the application is approved, students may manually drop COMP 1991 themselves.

Q8. I would like to fulfil COMP 1991 with industrial training courses instead of performing an internship, may I have more information about industrial training courses?

Industrial training courses are managed by Industrial Training Center (ITC) directly. Students who choose to fulfill the COMP 1991 requirements with industrial training courses would have to take 3 training modules (1 week for each training module) and complete reports in the Winter semester of their year 4 studies. In case students cannot attend the classes in the Winter semester, they may also take the makeup classes offered in the summer semester thereafter. Details of the industrial training courses could be found at the ITC website.

Q9. I am planning to graduate earlier, may I take the industrial training courses during the Winter semester of year 3 studies or the makeup classes during the Summer semester of year 3 studies?

As students are expected to only take industrial training courses at the winter/summer semester of their Year 4 studies, if students would like to take the courses earlier, they would have to seek the Internship Coordinator's special approval. If the request is approved, the decision then be passed to Industrial Training Center (ITC) and the student would be enrolled to the courses by ITC.

Q10. I have recently dropped COMP major or BDT minor, may I still enroll to COMP 1991, fulfill the requirements and get the credits?

COMP 1991 is exclusively for COMP / COSC major and BDT minor students. If you aren't enrolled to either one category, you may not enroll to COMP 1991. If you recently dropped COMP major / BDT minor, you would also have to manual drop COMP 1991 yourself.

Q11. I would like to perform an internship outside Hong Kong, are there additional procedures or documents I have to submit/report to HKUST?

If students would like to perform an internship outside Hong Kong, they would have no additional procedures or documents needed to submit to HKUST. However, the student would have to confirm that he/she has the relevant visa/documents to work in the foreign country.

Q12. I am a non-local student. Is "No Objection Letter" (NOL) necessary for performing an internship?

Yes, you must hold a valid NOL take up an internship. Non-local students will receive a No-Objection Letter (NOL) together with your student visa label/entry permit. A valid NOL implies that the Hong Kong Immigration Department allows you to engage in the following types of employments:

1. Part-time on-campus employment offered by the HKUST
2. Summer job from 1 June to 31 August (both dates inclusive)

However, if your internship falls outside the summer job period as stated above, you are required to apply for a separate NOL to engage in curriculum-related internship. To apply for this separate NOL, please refer to the "Special Notes for Non-local Students Working in Hong Kong" section of Opportunities for Students in SENG website and submit the required documents to Ms. Sylvia MAK at Room 3528 for endorsement. It normally takes 2-4 weeks for the whole endorsement process. Also, you are required to apply for Leave from Study (UG) together with your unofficial transcript and supporting documents. The approval for Leave from Study is a prerequisite for your application to be endorsed by SENG.

If you lose the NOL, you will need to re-apply for it from the Immigration Department.

Q13. I am a CSE student but could not be able to access the Internship & Industrial Training System to submit applications. What should I do?

As the Internship & Industrial Training System is managed by Center for Industry Engagement & Internship (IEI) directly, students would need to email to enquire about the issue.

Please read the student user guide.